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GS1 Healthcare Reference Books

The GS1 Healthcare Reference Books have allowed
GS1 to compile an impressive set of success
stories and best practices from around the world
about GS1 standards implementation in the healthcare

GS1 Healthcare Reference Book 2018-2019

Scanning the horizon: the evolution of Scan4Safety in the NHS

Two years, four phases and six trusts on: the Scan4Safety programme has demonstrated the benefits of adopting standards in the National Health Service (NHS) in England. Through Scan4Safety, which has been called a world first, the Department of Health (now the Department of Health and Social Care or DHSC) funded the implementation of GS1 and PEPPOL standards in six acute NHS trusts (hospitals). As the demonstration phase draws to a close, it is timely in 2018 to reflect on the challenges and achievements of these six organisations.

GS1 Healthcare Reference Book 2018-2019

Mediplus leverages the GS1 Global Data Synchronisation Network for master data c...

Mediplus was established in UK in 1986. The company’s focus is R&D, and the manufacturing and marketing of innovative medical devices. Mediplus needed to publish its medical devices’ unique device identifiers (UDIs) to the US Food and Drug Administration’s (FDA) Global UDI Database (GUDID), but wanted a scalable solution to meet the company’s other demands on its product data. Mediplus decided to leverage the GS1 Global Data Synchronisation Network® (GDSN®) to communicate its product master data to trading partners, and selected LANSA’s SyncManager multi-domain MDM platform, as its integration solution. Mediplus now spends less time managing product data and learning different rules and formats. The solution’s audit features also provide Mediplus with full data governance.

GS1 Healthcare Reference Book 2018-2019

Leeds Teaching Hospitals deploy Zebra printers and GS1 standards for positive pa...

Leeds Teaching Hospitals NHS Trust (LTHT) wanted to adopt barcode technology to use with its patient identification systems to improve patient safety and to comply with GS1 standards as part of the NHS Scan4Safety programme. As part of the implementation, LTHT explored and assessed various technologies, ultimately selecting Zebra Technologies (Zebra) as the most appropriate technology and implementation partner. Results seen have been comprehensive, including cost savings related to both the hardware and ongoing purchase of wristbands, as well as an improved patient experience from the use of more comfortable Z-Band UltraSoft wristbands. The overall percentage of ongoing calls received by LTHT about wristband printer issues has been monitored and has decreased since the deployment of the Zebra solution.

GS1 Healthcare Reference Book 2018-2019

Leeds Teaching Hospitals takes huge savings in time and spends it on patient car...

Leeds Teaching Hospitals NHS Trust (LTHT) is one of the largest in England with more than 2,000 beds across eight hospitals. The two main hospitals are the Leeds General Infirmary and St James’ University Hospital with over 17,000 staff, 1.1 million out-patient appointments annually and delivering regional specialist care for up 5.4 million people. Based on the need for greater efficiencies, improved patient safety and lower costs, LTHT decided to focus on standardising the way it captured data. As a result, LTHT implemented Scan4Safety, a programme designed to leverage GS1 standards and barcodes to track patients, products and locations. The benefits for both LTHT and its patients have been immense. From improvements in inventory to more time with patients, Leeds hospitals are taking an incredible journey as they scan for safety.

GS1 Healthcare Reference Book 2018-2019

Tokai University Hospital achieves traceability and increased efficiencies in op...

Tokai University Hospital implemented a new management system by using GS1 standards in its operating theatres. The system records detailed information about medical products used for surgical operations—the product’s Global Trade Item Number® (GTIN®), lot number and other valuable data—all by scanning source-provided GS1-128 barcodes. By capturing information about which medical products are used on what patients, the system has helped the hospital significantly improve medical safety and increase responsiveness for recalls. In addition, the hospital has reduced costs associated with data recording and enhanced the accuracy of reimbursement claims.

GS1 Healthcare Reference Book 2018-2019

Using Global Location Numbers for a unique identification system in Swiss health...

In the early 1990s, a group of visionaries stated that the current way to identify actors in the Swiss healthcare industry was far from sustainable and very inefficient. Every actor— such as healthcare manufacturer, distributor, hospital, pharmacy or medical doctor—was identified in multiple ways. For example, a medical doctor might have been identified differently by the national accident insurance, by a group of health insurances, by different private (accident) insurances, by the federal military insurance, by federal disabilities insurance, by the federal narcotic control, by groups of manufacturers, by each wholesaler, to name a few! In short, the doctor had to manage many different identification codes when corresponding and invoicing each of these organisations. With this lack of standardisation, accuracy was impossible and efficiencies in healthcare processes were nonexistent. The visionaries understood that new processes would only be possible if a robust, accurate and scalable identification system was provided by a neutral source for all of the Swiss healthcare industry.

Now, for nearly 30 years, this solution enabled by the GS1 Global Location Number (GLN) has been in place. Global Location Numbers support the needed identification system by uniquely identifying each of the actors and their locations. The GLN has proven to be the “right choice” in standardising and simplifying the identification of all stakeholders, offering significant benefits for the Swiss healthcare system. By choosing the GS1 GLN as the global identification key, the visionaries have strengthened the use of GS1 standards in the healthcare industry and helped stakeholders understand how globally unique identification can link master data and improve logistical and clinical processes

GS1 Healthcare Reference Book 2018-2019

Derby Teaching Hospitals save £2.8 million by using GS1 standards in operating t...

University Hospitals of Derby and Burton NHS Foundation Trust (DTH) provides both acute hospital and community-based health services, serving a population of over 600,000 people in and around Southern Derbyshire. The trust runs two hospitals: the Royal Derby Hospital, which is a busy acute teaching hospital and London Road is the trust’s community hospital. DTH has implemented GS1 standards throughout their operating theatres by scanning GS1 barcodes for full traceability of caregivers, equipment, products and patients as procedures and overall care are performed. Theatre processes are now much more efficient, saving time and costs as well as improving patient safety. The product recall process is also much more precise and efficient; a recall once took up to 50 hours on average per patient and now only takes 30 minutes per patient.

GS1 Healthcare Reference Book 2018-2019

Automating inventory management with GS1 EDI standards

When a fellow healthcare professional remarked about the German healthcare system on Facebook, the University Medical Centre Hamburg-Eppendorf (UKE) decided it was time to take action. The medical centre considered the situation as a good opportunity to finally address issues that had grown over time: increasing costs, time pressures and regulatory compliance requirements. UKE issued an invitation to tender for a vendor-managed inventory (VMI) solution with the goal of “stock optimisation with readily available supply.” With a VMI, a supplier would assume responsibility for the medical centre’s inventory. Johnson & Johnson Medical GmbH proposed taking “the bull by the horns,” no longer accepting half measures, no more Excel lists and no more manual entry.

GS1 Healthcare Reference Book 2018-2019

Traceability of medical devices in the Gottsegen György Hungarian Institute of C...

The Gottsegen György Hungarian Institute of Cardiology has always been a pioneer in the introduction and adoption of new surgical techniques and modern devices. So, when the institute learned about GS1 standards, it wanted to become the first to deploy and use this technology in its inventory management processes and financial systems. The institute has found that GS1 standards offer significant opportunities for the identification of medical devices with the ultimate goal to improve patient safety. Going forward, the institute intends to adapt existing applications in other parts of its hospital operations and systems.

GS1 Healthcare Reference Book 2018-2019

More than bar codes: Integrating Global Standards-based bar code technology into...

The United Nations Population Fund (UNFPA) and the United States Agency for International Development (USAID) DELIVER PROJECT work together to strengthen public health commodity supply chains by standardizing bar coding under a single set of global standards. From 2015, UNFPA and USAID collaborated to pilot test how tracking and tracing of bar coded health products could be operationalized in the public health supply chains of Ethiopia and Pakistan and inform the ecosystem needed to begin full implementation. Pakistan had been using proprietary bar codes for inventory management of contraceptive supplies but transitioned to global standards-based bar codes during the pilot. The transition allowed Pakistan to leverage the original bar codes that were preprinted by global manufacturers as opposed to printing new bar codes at the central warehouse. However, barriers at lower service delivery levels prevented full realization of end-to-end data visibility. Key barriers at the district level were the lack of a digital inventory management system and absence of bar codes at the primary-level packaging level, such as single blister packs. The team in Ethiopia developed an open-sourced smartphone application that allowed the team to scan bar codes using the mobile phone’s camera and to push the captured data to the country’s data mart. Real-time tracking and tracing occurred from the central warehouse to the Addis Ababa distribution hub and to 2 health centers. These pilots demonstrated that standardized product identification and bar codes can significantly improve accuracy over manual stock counts while significantly streamlining the stock-taking process, resulting in efficiencies. The pilots also showed that bar coding technology by itself is not sufficient to ensure data visibility. Rather, by using global standards for identification and data capture of pharmaceuticals and medical devices, and integrating the data captured into national and global tracking systems, countries are able to lay the foundation for interoperability and ensure a harmonized language between global health stakeholders.

GS1 Healthcare Reference Book 2018-2019

GAM launches E_GEN, a platform for exchanging product and supply information

Today’s French health institutions are challenged by new regulations that require new capabilities to track and trace all healthcare products. More than ever, doctors and pharmacists need reliable and complete trade item data for increased knowledge about the products they use on patients. In 2016, Groupement d’Achat Mutualiste (GAM), a French group purchasing organisation (GPO), launched the deployment of the E_GEN platform to automate the exchange of inventory data between its members and their suppliers. Connected to the Global Data Synchronisation Network® (GDSN®), the platform receives up-to-date product and order tracking information (order status, shipping advice and more) to ensure better data quality and greater patient safety.

GS1 Healthcare Reference Book 2018-2019

Device identification for traceability in the IVD-reagent supply chain

Dian Diagnostics Group Co., Ltd. (DIAN) is a China-based in-vitro diagnostics (IVD) company that primarily offers medical diagnostic outsourcing services. In China’s IVD-reagent supply chains, there was no consolidated material coding standard. This caused a series of problems, such as information inconsistency between upstream and downstream enterprises, the lack of traceability in supply chain processes, human-input information that was prone to errors, and high costs with low efficiencies.

To address these issues, DIAN and the Zhejiang Institute of Standardization implemented an IVD-reagent solution based on GS1 standards. They labelled each IVD-reagent individual unit with a GS1 Global Trade Item Number® (GTIN®) and key attributes encoded in a GS1 DataMatrix barcode. They also linked upstream and downstream enterprise information to the GS1 identifiers, as well as upgraded healthcare providers’ supply processing distribution (SPD) systems for compatibility with the GS1 standards.

DIAN has improved overall operating efficiency, reduced logistics information errors and maintained the traceability of IVD-reagents. GS1 standards have also eliminated the labourious work of applying non-standard proprietary codes in hospitals. Since DIAN is manually labelling the IVD-reagents, it is continuing its work to ensure that the labelling is eventually completed by IVD-reagent manufacturers.