EANCOM® 2002 S4 Part II
RECADV Receiving advice message
6. Examples

Example 1 - Receiving Advice Confirming Reception and Acceptance of Complete Shipment

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/
ACTIONS
RECADV - QVR

1

100

100

100

-

The following is an example of a Receiving Advice message providing a confirmation of the reception of a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference REC5488 is sent the 11 March 2002. The goods were received 25 February 2002 in reference to the buyer's Purchase Order number PO12345 dated 20 February 2002 and the supplier's Despatch Advice number DA45601 dated 25 February 2002.

The Receiving Advice confirms the reception and acceptance of the whole shipment. No detailed information on the shipment contents is provided.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+REC5488+29' Receiving advice number REC5488
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020225:102' Goods receipt date 25th of February 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020225:102' Despatch advice date 25th of February 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020220:102' Order date 20th of February 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
UNT+13+ME000001' Total number of segments in the message equals 13

Example 2 - Receiving Advice Message Informing of Damaged Goods

EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

2

100

100

95

- 100 delivered, shipment damaged, quantity difference 5

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005. The Receiving Advice with reference REC5490 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The trading partners have specified beforehand within the Interchange Agreement what actions will be taken with respect to common occurring discrepancies between received and accepted quantities and quantities ordered/despatched. Both trading partners have agreed and know what actions should be taken in such circumstances. In this scenario, the Receiving Advice message is used as a status report, with the required actions being agreed outside the EDI environment.

The Receiving Advice confirms the receipt and acceptance of 95 units of product 5410738000169 and informs that 100 units were delivered and that 5 units were delivered damaged (The trading partners have agreed that in such a case, the units will be destroyed. This action is agreed beforehand and is not indicated within the Receiving Advice.)

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+REC5490+9' Receiving advice number REC5490
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods receipt date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
CPS+1' Consignment packing sequence 1
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:95' Received and accepted quantity 95
QTY+12:100' Despatched quantity 100
QVR+-5:196+AF' Quantity variance of minus 5 (difference between received/accepted and despatched quantities) because goods delivered damaged which will be destroyed
UNT+18+ME000001' Total number of segments in the message equals 18

Example 3 - Receiving Advice Message Informing of Damaged Goods to Be Destroyed

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

3

100

100

95

-5 Damaged - destroy

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The Receiving Advice confirms the receipt and acceptance of 95 units of product 5410738000169 and rejects 5 units delivered damaged and which will be destroyed.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+RA000001+9' Receiving advice number RA000001
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods received date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
CPS+1' Consignment packing sequence 1
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:95' Received and accepted quantity 95
QTY+21:100' Ordered quantity 100
QVR+-5:196+AF' Quantity variance of minus 5 (difference between received/accepted and despatched quantities) because goods delivered damaged which will be destroyed
UNT+18+ME000001’ Total number of segments in the message equals 18

Example 4 - Receiving Advice Informing of Damaged Goods to be Destroyed, Back Order Confirmed

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

4

100

85

83

-2 Damaged - destroy

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The Receiving Advice confirms the receipt and acceptance of 83 units of product 5410738000169 and rejects 2 units delivered damaged and which will be destroyed. A back order for 15 units was confirmed previous to the despatch of goods.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+RA000001+9' Receiving advice number RA000001
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods received date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
CPS+1' Consignment packing sequence 1
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:83' Received and accepted quantity 83
QTY+46:85’ Delivered quantity 85
QTY+21:100' Ordered quantity 100
QVR+-2:196+AF' First quantity variance of minus 2 (difference between received/accepted and delivered quantities) is because goods delivered damaged which will be destroyed
QVR+-15:83+BP' Second quantity variance of minus 15 (difference between delivered and ordered quantities) is because of a short delivery for which a back order will follow
UNT+20+ME000001’ Total number of segments in the message equals 20

Example 5 - Receiving Advice Changing Back Order Status

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

5

100

85

85

-15 Back ordered

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The Receiving Advice confirms the receipt and acceptance of 85 units of product 5410738000169 and informs that the other 15 units on back order should be cancelled if not delivered by 28 March 2002. The Receiving Advice affects the status of an outstanding order line.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+RA000001+9' Receiving advice number RA000001
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods received date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
CPS+1' Consignment packing sequence 1
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:85' Received and accepted quantity 85
QTY+21:100' Ordered quantity 100
QVR+-15:83+BP' Quantity variance of minus 15 (difference between received/accepted and ordered quantities) for which a back order will follow
DTM+61:20020328:102' Back order is to be cancelled if not delivered by the 28th of March 2002
UNT+19+ME000001 Total number of segments in the message equals 19

Example 6 - Receiving Advice Rejecting Excess Shipment (Goods Returned)

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

6

100

120

100

20 Excess delivery, return

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The Receiving Advice confirms the receipt and acceptance of 100 units of product 5410738000169 and rejects the reception of 20 additional units which were delivered in excess. The excess delivery will be returned to the supplier who will have to collect the goods on 28 March 2002.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+RA000001+9' Receiving advice number RA000001
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods received date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776
CPS+1' Consignment packing sequence 1
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:100' Received and accepted
QTY+46:120' Delivered quantity 120
QTY+21:100' Ordered quantity 100
QVR+20:195+AC' Quantity variance of plus 20 are to be returned due to over delivery
DTM+200:20020328:102' Excess goods should be collected by the 28th of March 2002
UNT+19+ME000001 Total number of segments in the message equals 19

Example 7 - Receiving Advice Informing of Unknown Shipped Goods

 EXAMPLE

ORDERED/
CONFIRMED
ORDERS/ORDRSP - LIN
DESPATCHED
DESADV - LIN
Despatch note
RECEIVED AND NOT ACCEPTED
RECADV -
LIN
VARIANCES/REASONS/ACTIONS
RECADV - QVR

7

100

100

100

Excess delivery, unknown pallet received - return

The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.

The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.

The Receiving Advice notifies the supplier of the receipt of 100 units of product 5410738000169 which are unknown (not ordered). These products were delivered on the pallet with the Serial Shipping Container Code 354107380000000019.

UNH+ME000001+RECADV:D:01B:UN:EAN008' Message header
BGM+632+RA000001+9' Receiving advice number RA000001
DTM+137:20020311:102' Message date 11th of March 2002
DTM+50:20020310:102' Goods receipt date 10th of March 2002
RFF+AAK:DA45601' Receipt relates to despatch advice number DA45601
DTM+171:20020310:102' Despatch advice date 10th of March 2002
RFF+ON:PO12345' Receipt relates to buyer’s order number PO12345
DTM+171:20020301:102' Date of order 1st of March 2002
NAD+BY+5412345000013::9' Buyer identified by GLN 5412345000013
RFF+VA:1452216' Buyer’s VAT number is 1452216
NAD+SU+5410738100005::9' Supplier identified by GLN 5410738100005
RFF+VA:5448776' Supplier’s VAT number 5448776 delivery
CPS+1' Consignment packing sequence 1
PAC+1++201::9' One ISO 1 pallet
PCI+33E' Pallet marked with Serial Shipping Container Code
GIN+BJ+354107380000000019' Serial Shipping Container Code 354107380000000019
LIN+1++5410738000169:SRV' Received product identified by GTIN 5410738000169
QTY+194:0' Received and accepted quantity 0
QTY+46:100' Delivered quantity 100
QVR+100:195++AT' Quantity variance of plus 100 are to be returned due to being never ordered
UNT+21+ME000001 Total number of segments in the message equals 21

Note:
The EDI interchange will include the UNB..UNZ segments and, if applicable, the UNG..UNE segments. (See part 1 section 5.7).

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