The Global Language of Business

3.4 Change of party/location use or purpose

A change of use or purpose occurs when the activities, purpose, or functionality of a party/location is modified resulting in persistent differences in how that party/location can be interacted with.

Changes to the activities, purpose, or functionality of a party or location which impact the guiding principles require a new GLN.

Change to legal framework

New GLN: In cases of changes to a legal entity which impact the guiding principles, a new GLN may be required. Please contact your local GS1 Member Organisation for additional information on local requirements.

Example: A company registered under the Canada Not-for-profit Corporations Act elects to become a for profit corporation and re-registers under the Canada Business Corporations Act.

Change of the function purpose

New GLN: In cases of changes to a function’s purpose which impact the guiding principles:

- Example: If cold storage reception no longer has a cold storage capability, a new GLN must be allocated.

Change of use of the physical location

New GLN: When activities carried out at a physical location or its purpose change in a way which impact the guiding principles, a new GLN is required.

- Example: A distribution centre is converted into office space

Change to system purpose / scope of a digital location

New GLN: In cases of changes to the purpose or scope of a digital location which impact the guiding principles, a new GLN is required.

- Example: The GLN will be changed when a major software update is made, e.g., different vendor or major upgrade.

- Example: Company A is using GLNs to identify systems for their EDI gateway. To distinguish between production, test and development environments, separate GLNs are used.

Same GLN: If changes to the purpose or scope of a digital location do not impact the guiding principles, the GLN can remain the same.

- Example: Software and/or hardware updates occur that do not impact the guiding principles.

Relevant guiding principles

This table represents the guiding principles most likely to be impacted by a change in party or location use or purpose for a GLN identifying a legal entity, function, physical location, and digital location. Unique situations could occur that impact additional guiding principles. Refer to section 1.1 for more details.

Figure 33 Relevant guiding principles for change of party/location use or purpose

Does a stakeholder need to distinguish the changed or new party/location from previous/current party/location?

Is there a regulatory/liability disclosure requirement by the stakeholder?

Is there a substantial impact to the supply chain?

Legal entity

YES

YES

Function

YES

YES

Physical location*

YES

YES

YES

Digital location

YES

YES

*Discontinuing or replacing GLNs identifying physical locations will impact any existing GLN extension components. See section 2.3.1 for more detail.


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