The Global Language of Business

3.5 Change to party/location address

A change to party/location address occurs when the location reference point for interacting with the party/location is modified. This may be a change to an address, coordinates, geofence, or other location reference.

Figure 3‑1 provides an overview of the address changes included in section 3.5.

Figure 34 Change to party/location address overview

Main Topic

Use Case

Example

New GLN needed?

Physical location address change

Section 3.5.1

Location reference of physical location changes

A retail store moves from 123 Main Street to 1023 Standards Drive.

YES

Physical location address change

Section 3.5.1

Municipal address change without physical change

Municipality renames street. The location does not physically change place any way.

NO

Digital location address change

Section 3.5.1

Change to network address (retrieved via GLN)

URL access point changes from https://api.example.com/mycojmpany/invoce to https://api.example.com/mycojmpany/xml-invoce

YES

Mobile location address update

Section 3.5.1.1

GLN pre-designated as identifying a mobile location is expected to move

A food truck changes location based on season, time of day, and local events.

NO

Legal entity relocation

Section 3.5.2

Relocation of a legal entity where the GLN is NOT being used to also identify a location

Company moves from New York to Los Angeles. The GLN identifying the legal entity does not identify the physical location.

NO

Function relocation

Section 3.5.2

Changing operating location(s) of a function where the GLN is NOT being used to also identify a location

A human resources department moves from Cape Town to Johannesburg. The GLN identifying the function does not identify the physical location.

NO

Party operates at multiple locations

Section 3.5.2

A legal entity or function continually operates at multiple locations identified by different GLNs.

The maternity ward is based on the second floor, wing B, but sometimes also utilises rooms in wing C and wing D. Each wing has a unique GLN identifying the location that is separate from the GLN for the maternity ward function.

NO

3.5.1 Physical and digital location address change

Changes to the access point, coordinates, or other representation of location which impact the guiding principles require the allocation of a new GLN.

Change of the physical location

New GLN: When the access address of a physical location changes.

- Example: Moved to a different building

- Example: A physical location is required to register with a government body to comply with regulations.

Municipal address change without physical change

Same GLN: When the address of a physical location is changed by the authorities, but the actual physical coordinates of the location remain unchanged.

- Example: Municipality assigns new street names and numbers. A building stays physically at the same spot but its access address or entry gate changes.

Change to network address (retrieved via the GLN)

New GLN: Where the GLN is used as a key to retrieve the network address from a metadata repository.

- Example: URL access point changes from https://api.example.com/mycojmpany/invoce to https://api.example.com/mycojmpany/xml-invoce

Relevant guiding principles

This table represents the guiding principles most likely to be impacted by a party or location address change for a GLN identifying a legal entity, function, physical location, and digital location. Unique situations could occur that impact additional guiding principles. Refer to section 1.1 for more details.

Figure 35 Relevant guiding principles for physical and digital location address change

Does a stakeholder need to distinguish the changed or new party/location from previous/current party/location?

Is there a regulatory/liability disclosure requirement by the stakeholder?

Is there a substantial impact to the supply chain?

Legal entity

Function

Physical location*

YES

YES

YES

Digital location

YES

YES

*Discontinuing or replacing GLNs identifying physical locations will impact any existing GLN extension components. See section 2.3.1 for more detail.

3.5.1.1 Mobile location exception

When a GLN is designated as identifying a mobile location, changes to address, coordinates, or other representation of location do not require the allocation of a new GLN.

Movement of mobile locations

Same GLN: Where a GLN is pre-designated as being a mobile, physical location that is capable of moving to different locations

- Example: An ambulance functions as a location where patients received treatment, assets are stored, and trade items must be stocked.

- Example: A food truck changes its location frequently throughout the day. The operator may have a need to track and share location for a variety of reasons that could including providing proof that it operated within permitted areas, where deliveries should be made to, and/or where those looking to interact with the food truck can find it.

- Example: Transport means such as ships and airplanes may also be shipment destinations. In such cases, these types of locations are best treated as facilities, with the GLN as main identifier. Although transport means do not have a fixed address the GLN allows for easy adoption of existing standards, such as eCommerce order-to-cash.

3.5.2 Legal entity and function relocation

Changes to the location(s) associated to a legal entity or function do not require the allocation of a new GLN.

Relocation of a legal entity

Same GLN: When a GLN identifying a legal entity that is not also being used to identify a physical location relocates to a different address, the GLN may remain the same.

- Example: Company moves from New York to Los Angeles

Changing operating location(s) of a function

Same GLN: When a GLN identifying a function that is not also being used to identify a physical location relocates to a different address, the GLN may remain the same.

Same GLN: For functions that continually operate at various locations, the GLN may remain the same.

- Example: The maternity ward is based on the second floor, wing B, but sometimes also utilises rooms in wing C.

Relevant guiding principles: While many situations involving party relocations will not impact the guiding principles, certain scenarios may. Refer to section 1.1 for more details.


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