The Global Language of Business

5 GS1 content author checklist

An essential part of GS1’s publications process is quality assurance. This checklist aims to assist content creators in performing a quality review before submitting final drafts. Good documentation reduces rework, ensuring the consistency demanded by GS1 stakeholders.

Presentation: checks page layout is consistent with this GS1 Style Guide & GS1 Marketing Guide

No.

Artifact

Justification

Check

1

Template

Use the GS1 template.

2

Spellcheck

In MS Word, click Review tab and then click Spelling & Grammar. Set the proofing language preference > English UK. Now, perform a spell check.

3

Preliminary content

Verify that registered GS1 logo, copyright, contributors, and disclaimer, are displayed with copyright, current title, version with Date, Month & Year.

4

Spacing

Add single space after periods and colons, no unnecessary hard returns.

5

Indentation

Verify appropriate indentation of Paragraphs/Images/Figures/Tables.

6

Headers/Footers

They must reflect correct release date/document title/correct copyright year.

7

Blank page

Leave a blank page at the end of the document

Table of Contents: check sections of the document with entries formatted properly.

No.

Artifact

Justification

Check

1

Table of Contents

Each 1st, 2nd & 3rd level section appears in TOC. Each section is numbered and linked correctly.

Content: checks spelling, grammar, and consistent use of language and sentence structure.

No.

Artifact

Justification

Check

1

Document Title

Conforms to naming convention and style, clearly states whether standard (orange), guideline (blue) or other

2

Grammar check

Maintain simple sentence structure (< 15 words) for readability

3

Tense

Document maintains consistent use of tense (future, present or past)

4

Language

Written for intended audience, no unnecessary words or symbols

5

Acronyms

Abbreviation appears in parenthetic citation after first use

6

Punctuation

Correct usage for easy readability

7

Content

Satisfies defined goals and objectives, technically accurate

8

If required

Reference the GS1 Glossary with link www.gs1.org/glossary

Consistency: examines cross-references, image quality, internal references and hyperlinks.

No.

Artifact

Justification

Check

1

Images (table/figure/graph)

Number and caption

2

Hyperlinks

Internal cross-references open in same page, external in a new tab.

3

Procedural steps

Verify that procedural steps are written as mentioned in the GS1 Style Guide, section 2.12

4

Image formatting

Image border looks consistent, in terms of thickness and colour


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