Purchase order message
5. Segments Layout
 
Segment number:
4
-
M
1
-
 
Function:
 
To indicate the type and function of a message and to transmit the identifying number.
 
EDIFACT
EAN
*
Description
C002
DOCUMENT/MESSAGE NAME
C
R
   
Document name code
C
an..3
R
*
=
Order
=
Blanket order
=
Rush order
=
Repair order
=
Call off order
=
Consignment order
=
Standing order
=
Cross docking services order
=
Exceptional order
=
Transshipment order
=
Cross docking order
=
Manufacturer raised order
=
Manufacturer raised consignment order
=
Pre-packed cross docking consignment order
=
Consumer pickup order (GS1 Permanent Code)
=
Consumer home delivery order (GS1 Permanent Code)
When applicable it is recommended to use the more descriptive document name code for an order instead of the general 220 Purchase Order value.
All references other than the document number DE 1004 are in the RFF segment.
Code list identification code
C
an..17
N
   
Code list responsible agency code
C
an..3
D
*
=
GS1
This dataelement must only be used if DE 1001 contains an GS1 Code.
1000
Document name
C
an..35
O
   
C106
DOCUMENT/MESSAGE IDENTIFICATION
C
R
   
1004
Document identifier
C
an..35
R
 
Order Number assigned by document sender.
For global unique identification of documents Global Document Type Identifier (GDTI) is available.
1056
Version identifier
C
an..9
N
   
1060
Revision identifier
C
an..6
O
   
Message function code
C
an..3
R
*
=
Replace
=
Confirmation
=
Duplicate
=
Original
=
Proposal
=
Accepted without amendment
=
Copy
=
Confirmation via specific means
=
Provisional
The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. The following definitions apply for the restricted codes:
5  = Replace - To cancel and replace a previously sent message identified in the RFF segment. When a buyer issues a pro-forma invoice to cover a transaction the supplier on receipt of this pro-forma issues a replacement to take its place.
6 = Confirmation - A confirmation of a previously sent proposal or suggested order where such confirmation is required or recommended under the terms of a trading partner agreement.
7 = Duplicate - A re-transmission involving the same parties, on the specific request of the receiver.
9 = Original - An original transmission of a purchase order.
16 = Proposal - A proposed or suggested order.
31 = Copy - A copy of an order for a third party for information purposes.
42 = Confirmation via specific means - A confirmation of a previous order sent by means other than EDI, e.g., Fax.
46 = Provisional - A provisional order.
Response type code
C
an..3
D
*
=
Acknowledge - with detail and change
=
Message acknowledgement
=
Acknowledge only changes
=
No acknowledgement needed
This DE is used if the order issuer wishes to explicitly indicate whether an acknowledgement is required or not.
Segment Notes:
This segment is used to indicate the type and function of a message and to transmit the identifying number.

Example:
BGM+220+128576+9'
© Copyright GS1
Edition 2016