GLN Management Rules
2. Party/location split
A split occurs when the party/location being identified by a single GLN is divided into two or more parties/locations.
When a party or location is divided into multiple parties/locations, one may keep the existing GLN, provided that the company keeps control over the GS1 Company Prefix or individually licensed GLN.
Example business scenarios that require a new GLN
- Company A sets up a wholly owned division which operates as Company B.
- Shipping/Receiving is split to separate Shipping and Receiving departments.
- Farmland is divided into smaller units by the owner. (no entity ownership changes or address change).
- A test digital location is created to run in parallel to a live environment within the same framework.
- A GLN can be used to identify a combination of legal entity, function, physical location, and digital location. These may also be split.
A store is more than a location, it is also an organisational entity with characteristics such as the retail format and chain / brand. To ensure robust GLN allocation, it may be effective to use separate GLNs for the store as an organisational entity (function) and as a physical location. In that way, when a store relocates the function GLN can remain the same, preserving important historical information such as sales statistics.
- Local, national or regional regulations may require more frequent GLN changes. Such regulations have precedence over the rules provided within the GS1 GLN Allocation Rules Standard.
- When a single GLN is used to identify a combination of parties and/or locations (i.e., legal entity, function, physical location, digital location), the GLN Management Rules applicable to all parties and locations identified SHALL apply.
- Changes to GS1 Company Prefix or individual GS1 identification key licensing status SHALL be assessed based on GS1 General Specifications section 1.6 Allocation. GS1 Company Prefix or GS1 identification key licensees SHOULD refer to your GS1 Member Organisation for details specific to their licences.
- Please contact your local GS1 Member Organisation for additional information and details on local requirements.